PRIVACY POLICY

Rachel Wakefield Photography, doing business as The Vow Edit ("Company," "we," "us," or "our"), respects your privacy and is committed to protecting any personal information you provide when filling out an inquiry form on our website. This Privacy Policy outlines how we collect, use, store, and protect your data.

By submitting an inquiry form, you acknowledge and agree to the terms set forth in this Privacy Policy.

1. COLLECTION OF PERSONAL INFORMATION

When you fill out an inquiry form on our website, we collect and store the following personal information:

  • Identity Data: Your full name.

  • Contact Data: Email address and phone number.

  • Event Data: Wedding date, venue/location, and other details you choose to provide.

  • Technical Data: IP address, device type, browser information, and website interaction data (collected automatically for security and analytics purposes).

We do not collect sensitive personal data (e.g., financial details, social security numbers) through the inquiry form.

2. PURPOSE OF DATA COLLECTION

We collect personal information for the following purposes:

  • To respond to your inquiry and provide details about our services.

  • To communicate with you regarding availability, pricing, and event planning.

  • To personalize your experience based on your preferences and event details.

  • To improve our services through internal record-keeping and analytics.

  • To comply with legal obligations and protect against fraud or misuse.

We will never sell, rent, or share your personal information with third parties for marketing purposes.

3. DATA SECURITY & PROTECTION MEASURES

We implement strict security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include:

  • Encryption: All form submissions and data transfers are encrypted using Secure Socket Layer (SSL) technology.

  • Access Restrictions: Personal data is accessible only by authorized personnel who are bound by confidentiality agreements.

  • Secure Storage: Data is stored in a protected system with industry-standard security protocols.

  • Regular Security Audits: Our systems are monitored for vulnerabilities to ensure data integrity.

Despite our security efforts, no transmission of data over the internet is entirely secure. By submitting your information, you acknowledge and accept this risk.

4. DATA RETENTION POLICY

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Retention periods are as follows:

  • Inquiry Data: Stored for 12 months from the date of submission unless you request earlier deletion.

  • Communication Records: Retained for up to 2 years for business and legal purposes.

  • Analytics Data: Retained for up to 24 months in aggregated, anonymized form.

If you request data deletion, we will permanently erase your personal data unless retention is legally required.

5. THIRD-PARTY DATA PROCESSORS

We may use trusted third-party service providers to facilitate certain business functions, such as:

  • Email Communication: We may use secure email marketing platforms to manage communications.

  • Data Storage & Security: We use cloud-based solutions with industry-leading security certifications.

  • Analytics & Tracking: We may use web analytics tools (e.g., Google Analytics) to track website performance.

These third parties are contractually obligated to protect your data and are prohibited from using it for any purpose other than providing services to us.

6. YOUR DATA RIGHTS & CONTROL

You have the following rights concerning your personal data:

  • Right to Access: Request a copy of the personal data we hold about you.

  • Right to Rectification: Request corrections to any inaccurate or outdated information.

  • Right to Erasure ("Right to Be Forgotten"): Request deletion of your data (subject to legal retention requirements).

  • Right to Restriction of Processing: Request limited use of your data under certain circumstances.

  • Right to Data Portability: Request a transfer of your personal data to another service provider.

  • Right to Object: Object to the processing of your personal data for specific purposes.

To exercise any of these rights, please email hello@rachelwakefieldphotography.com with your request. We will respond within 30 days.

7. COOKIES & AUTOMATED DATA COLLECTION

We may use cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. By using our website, you consent to our use of cookies.

You can control or disable cookies through your browser settings.

8. DATA TRANSFERS & INTERNATIONAL PROCESSING

If you access our website from outside the United States, your personal data may be transferred and stored in jurisdictions with different data protection laws. By submitting your information, you consent to this transfer and acknowledge that we will protect your data in accordance with this Privacy Policy.

9. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update this Privacy Policy at any time to reflect changes in legal requirements, business practices, or security standards. Any changes will be posted on this page with the updated immediately. If we make significant changes, we will notify you via email (if applicable). Continued use of our website after updates constitutes acceptance of the revised policy.

10. CONTACT INFORMATION

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

Rachel Wakefield Photography d/b/a The Vow Edit
📧 Email: hello@rachelwakefieldphotography.com
📞 Phone: 402-253-9106

By submitting an inquiry form, you acknowledge that you have read, understood, and agreed to this Privacy Policy.